Presentations for introverts: Part 2

In my previous post, I shared 5 tips on what anyone, and particularly introverts, can do before a presentation to put in place some safety nets. We discussed the importance of getting clarity on the point of the presentation, fact-checking, getting your intro right to start things off on the right foot, rehearsing, and the ‘prepare, pause, repeat’ method. In this post I share a further 5 tips on what you can do to keep your cool during the presentation.

  1. When you mess up

Allow yourself to mess up. Unless you are a political or power figure who needs to deliver a flawless speech, you are a person telling people about something at work that they need to know about. Simple as that. So if you mess up your words, just stop, excuse yourself, dust yourself off and try again. Don’t make a big deal out of it. Would you feel embarrassed if you did that in a one-to-one conversation? Like I said, this is work, with people, who just need information given to them, not a flawless production. Lost your train of thought? Then say that. Don’t pretend you haven’t and bluff your way through it, it will look really obvious. Admit it and make a joke out of it – prepare one if needs be – ‘sorry, I’m that excited about this glamorous subject, my mind’s raced ahead to the next slide! Where was I?’.

If you are stumbling your words or rushing, make yourself aware that you could be afraid of silence. Some people feel they need to fill silent gaps as quickly as possible, making them panic and stumble. Taking time to punctuate your presentation with a suitably timed pause actually looks and sounds better than rushing from one topic or sentence to the next. The silences can be a conscious decision, or a natural pause of concentration. The 2 or 3 seconds of silence (even though it might seem longer to you!) is enough time to compose yourself and gather your thoughts for the next sentence.

  1. Offer experienced people to share their view

I understand the intimidating feeling of presenting to people who are more experienced than you. If they have been given the objective of the presentation and they still felt the need to attend the presentation, then that’s one victory already achieved – they want to hear what you have to say. If you know in advance who these people are, do a bit of a background check into their experience (don’t be creepy about it) and find out what they do. That way if they really do know more about the subject, find a way of letting them offer their thoughts into the presentation. Ask them what their views are or relate a certain point to them.

‘…and this is why the figures look to be so low in the next quarter. Susan, I believe you worked with Finance a lot on this, would you care to share what your thoughts are on this? Is there anything you would like to add that I might not have covered?’

You have given Susan less imaginary power to challenge or embarrassing you by controlling the situation. You’ve practically told her ‘I acknowledge you know a lot about this, I’m not trying to say I know more. Please can we use your knowledge and share your experience with the group’.

Of course, Susan doesn’t actually want to challenge or embarrass you, she’s actually quite lovely.

  1. Visual aids

Now, as I mentioned, I will be writing about putting together a presentation at a later date, but the reason I have included visual aids to help you overcome your nerves is because they’re a great place for eyes to rest. In other words, everyone is looking at something other than you! Be it a PowerPoint slide, a physical handout or infographic, give the group somewhere they can rest their eyes on, taking the focus away from you.

Some, if not most, introverts feel uncomfortable with attention on them, so having a bunch of eyes ‘judging’ you while you’re going through your already nerve-racking presentation adds to our worries! Give them something else to look at.

  1. Check in regularly

Make sure you check that everyone is happy with the presentation at regular points, or in corporate lingo, ‘checking the temperature’. Not to a point where it’s annoying, but maybe after each big topic or every 20 minutes or so. Sometimes your nerves can build up throughout the presentation if you are the only one talking. If no one is saying anything and you just see a sea of faces looking blankly at your presentation, firstly remind yourself this could be just their resting faces as they’re digesting the information; it might not have anything to do with you boring them.

Secondly, by checking in on them, you can gauge how they’re feeling about it. If asking them has snapped them out of a trance and they all confirm they’re happy with the pace, information etc. then you can carry on with a bit more confidence. If they’re struggling to keep up or digest the information, then checking in on them early means not only can the presentation be readjusted or re-explained in another way for the audience to really get the most out of the presentation, but it’s also good to find this out now rather than get through to the end and no one not knowing what the hell’s just happened. This causes embarrassment and will hit your confidence unnecessarily.

  1. Open the presentation to the floor a lot

Not only does this keep your audience engaged or give you 5 minutes to recompose yourself, you get to know a bit more about the people you’re talking to when you make them part of the presentation. Sometimes it could be not knowing someone, or being intimidated by them because you’re not familiar with how they act with colleagues that puts you off presenting to people. By asking for input and open discussion throughout the presentation, you get an understanding of their character and you’re more than likely going to realise they’re not as scary as you imagined.

Make sure to not stick with the same person or selected few; try and get everyone involved so that you get the maximum group contribution. Edging quiet people to share their views also helps if there is someone dominating the discussions.

Giving presentations is scary to begin with. But admitting that alone will really help you, and bring yourself to terms that this is the way it is, and not necessarily a sign of danger or something that you shouldn’t be doing. Remind yourself this is a professional environment and no one will boo you off stage or think any less of you if you trip over your words. Remember to breath, take your time, and in time, you’ll become better and better.

 

Presentations for introverts: Part 1

“I have to give a presentation to a group of around 20 people but I’m really scared of public speaking. What’s more, there are a couple of people in the group more experienced than me who probably know a lot more about the stuff I’m going to talk about anyway. As an introvert, I haven’t got a lot of confidence with having all eyes on me and I’m just dreading making a mess of it. I know I need to develop this skill to grow professionally, so any advice would be much appreciated!”

I hear that. As an introvert myself  I can’t tell you that the nerves will go away anytime soon. Believe me when I say though that it does get easier with practice though, as with probably every other challenging task in existence. So it’s great that you acknowledge this is something you need to do. To get ahead in your career, it’s an important thing to learn, whether you’re comfortable with it or not, and approaching it head on rips off the proverbial plaster. I’m much more confident with them now and once the momentum picks up, it’s really (nerdily) enjoyable!

My approach is having a number of safety nets in place before and throughout the presentation in 10 simple steps. The first 5 talk about what you can do before the presentation. I will then talk about the other 5 in the next post, where I explain what you can do during the presentation. These are tips on delivering a presentation – I will write another post later about how to put one together.

  1. What’s the point…

…of the presentation? To avoid wasted effort and time, clarify what the presentation needs to be about. To use a corporate word for it, what is its ‘objective’? What does the audience need to take away from the presentation? Who are the audience? And if this has been commissioned by someone else like your line manager, confirm the point with them so that you’re both on the same page before work starts. This saves you embarrassment if you’re pulled up in mid-presentation that you’ve got the wrong end of the stick.

  1. Fact check

Always routinely fact check your presentation. Even if you are pretty sure a certain fact is correct, double check this from a reliable source. Odds are the one fact you didn’t check will be brought up by someone who will challenge you. Scary right? Check your facts.

  1. Get your intro right

While conquering my fear of public speaking, I find that the best way to start a presentation is a really good and well-rehearsed introduction. Starting off on a trip or stumble (verbally of course, although physically is just as humiliating) will really knock your confidence and you run the risk of this setting the tone for the rest of the presentation. Only a risk though, not a guarantee.

Knowing exactly what you’re going to say at the beginning and how you’re going to say it will really get you on the right foot and build confidence-momentum. This will involve writing down the tiny detail, even an ice breaker, of what you’re going to say to hush people to attention. Practise what you’re going to say, you need this in your ammo. For example:

Right everyone? Excuse me, everyone? [you need to choose specific wording otherwise you won’t feel comfortable using a hushing expression on the spot without knowing what the words sound like in the air]. I think it’s time we all crack on with this if we’re going to make the best of our time so if we could just settle, we can begin.

‘Right, thank you everyone. My name is Bob, and today I will be talking about X so that by the end of the presentation, we will get a really clear understanding of what we need to do next, while also opening the floor for any comments’.

  1. Rehearse

Go through the presentation a number of times and make sure the flow is right. You don’t want to write an entire script down that you read off, which sounds like a safe option, but it’s really awkward hearing it. And once you start and you realise people know what you’re doing, it’s incredibly hard (and more awkward) to break out of it mid-presentation.

  1. Prepare, pause, repeat.

Preparing for a presentation might sound like an obvious step, and rightly so as without preparing for the presentation, you feel less in control, and that’s where the fear kicks in. What you need to be cautious about though is preparing too much. That might sound a little odd, but you can actually prepare so much that you play out the same presentation over and over again so rigidly but in your head. Come the day you present, it’s more likely not going to turn out the way you planned, and frankly, you can never be 100% sure how it will go. Preparing too much gives you a false sense of security.

Instead, give my ‘prepare, pause, repeat’ method a go. What I do it prepare a lot for a presentation then ‘pause’, or just put it away out of my mind and not think about it for a day or two. Then I prepare again, be it a rehearsal or quick fact-check, and then I put it away out of my mind again. This stops you preparing so much that you overwhelm yourself with such a rigid perception of how it will go while also giving you the opportunity to not be so heavily involved that you can’t spot grammatical errors or inaccuracies.

So these are 5 things you can do to put some safety nets in place before the presentation. In my next post I will share 5 further tips in what you can do during the presentation.